Office of Faculty Affairs
and Development
College of Human Medicine

Office of Faculty Affairs
and Development
College of Human Medicine

Tenure System Faculty

PREPARING FOR REVIEW

Departments apply rigorous standards to reviews based on objective and relevant criteria. These criteria must be provided to all faculty members at time of appointment and in preparation for promotion review. Criteria encompass department, CHM and MSU criteria.

Departments are responsible for initiating the RPT process and providing the specific timelines, procedures and criteria for their faculty.

Faculty are also responsible for familiarizing themselves with their department timelines, procedures and criteria prior to submitting an application packet for reappointment, promotion, and tenure review.

REVIEW TIMELINE

Tenure reviews follow a strict timeline:

Assistant Professor

If initially appointed at the assistant professor rank, tenure system faculty serve two probationary periods. The first probationary appointment is for four years. If successfully reappointed, the second probationary appointment is for an additional three years.

  • 1st probationary review – application packets are due to the department approximately two years prior to the end of the first probationary period. Faculty are notified of the outcome of the reappointment application approximately one year prior to the end of their first probationary period.
Assistant Professor timeline reappointment graphic

 

  • 2nd (final) probationary review – application packets are due to the department approximately two years prior to the end of the second probationary period. Faculty are notified of the outcome of their tenure application approximately one year prior to the end of their second probationary period.
Assistant Professor timeline tenure graphic

Associate Professor

If initially appointed at the associate professor rank, tenure system faculty serve one probationary period. The appointment is for four years.

  • Probationary review – application packets are due to the department approximately two years prior to end of the probationary period. Faculty are notified of the outcome of their tenure application approximately one year prior to the end of their probationary period.
Associate Professor timeline graphic

REVIEW PROCESS

A departmental peer review committee generally provides advice to the chairperson/director regarding reappointment, promotion and tenure decisions. Faculty are given an opportunity to confer with the department peer review committee before a decision is made.

The chairperson/director conducts an independent evaluation, taking into consideration the peer evaluation, and forwards a recommendation to the Office of Faculty Affairs and Development for College RPT Committee review.

The College RPT Committee provides advice to the Dean about department/unit recommendations for promotion and tenure. The Dean independently reviews each recommendation for promotion and tenure and forwards recommendations to the Provost.

The Associate Provost and Associate Vice President for Academic Human Resources, the Vice President for Research and Innovation, and a Provost faculty representative jointly review each recommendation with the Dean. The Associate Provost and Associate Vice President for Academic Human Resources, the Vice President for Research and Innovation, and the Provost faculty representatives (as needed) consult with the Provost on the Dean's recommendations. Final recommendations are made by the Provost. Provost recommendations that do not involve the award of tenure are forwarded to the President for final action. Provost recommendations that involve the award of tenure are forwarded to the Board of Trustees for final approval.

Departments submit of reappointment, promotion and tenure materials to CHM Faculty Affairs and Development by the first working day in January.

REAPPOINTMENT and PROMOTION PROCESS

Faculty Candidate completes and submits to Department

1. Candidate Completes Tenure Form D, Section IV
2. Curriculum Vitae (AAMC example)
3. Reflective Essay
4. Academic Portfolio

Department/Chair completes and submits to College

5. Chair Completes Tenure Form D, Sections I–III
6. External Letters of Reference (for promotions only)
7. Items 1–4 above


Guidelines and Form

Hired before July 2017: CHM Tenure Reappointment/ Promotion Guidelines

Hired after July 2017: CHM Tenure Reappointment/ Promotion Guidelines

CHM Letters of Reference


MSU External Letters of Reference

Reflective Essay Examples

MSU Tenure Policies

MSU Faculty Handbook